NestForms is pleased to introduce a powerful new feature designed to help administrators and team leads manage recurring tasks with ease — Scheduled Tasks (Now available within the Triggers module).
With this feature, you can now send automatic push notifications to responders’ devices, reminding them to complete their assigned forms at specific times. Whether it’s weekly inspections, monthly checklists or routine audits, the Scheduled Tasks feature ensures nothing slips through the cracks.
What is the Scheduled Task Feature?
Scheduled Tasks allow administrators to set recurring reminders linked to a specific form. For example, if you’ve created a form called Weekly Company Vehicle Checks, you can schedule a push notification to go out to your team every Monday at 9am, prompting them to carry out the vehicle inspection.
The responder receives a push notification directly to their device — and when they click on the notification, the NestForms surveying app opens up with the linked form ready to go. Simple, seamless, on the go and on time. This is a key example of form automation, helping teams stay on schedule without manual follow-ups.
Real-World Use Cases
Let’s look at some ways you can use Scheduled Tasks with the NestForms mobile form app:
Weekly Vehicle Safety Checks
A logistics company wants their drivers to check tyre pressure, fluid levels, and lights every Monday morning before leaving the depot. The Company Vehicle Checks Form is assigned to each driver and a notification is sent at 9am, prompting the inspection before they hit the road.
Construction Site Safety
Your Site managers can be reminded to carry out daily safety inspections using the Site Safety Checklist form. With Scheduled Tasks, the admin sets the system to push a notification at 8:30am daily, ensuring safety checks are completed before work begins.
This new feature will also be useful in Construction when you wish to prompt your responders to carry out their New Build Snag Lists and ultimately any Work Completion Reports.
Monthly Site Cleaning Audits
As a facilities manager, let’s imagine you need to make sure all locations undergo a proper cleaning inspection. A Monthly Cleaning Audit form is scheduled for the first Monday of every month, notifying site supervisors who haven’t yet completed the form.
Smart Sharing and Notifications
Anyone who has access to the shared form will receive the push notification. This keeps your entire team aligned without needing to chase individuals manually.
Want to narrow it down further? You can apply a rule that only notifies users who haven’t yet completed the task — perfect for ensuring follow-through without overwhelming everyone with alerts.
Why Use Scheduled Tasks?
- Improve your team accountability & communication
- Reduce forgotten tasks or late submissions
- Maintain consistency across weekly/monthly routines
- Eliminate manual follow-up
- Boost overall data reliability
This new feature is particularly useful for operations that require repeated field activities, such as inspections, audits, health and safety checks, equipment reviews, or any checklist-based workflow.
How to Get Started
You’ll find the Scheduled Task option under the Triggers tab in your NestForms offline surveys admin account. From there, set your timing, target form(s), notification behaviour, and optional filters.
Once set, your responders will be kept in the loop automatically — no emails, spreadsheets, or memory games needed.
Try It Out Today
Start using Scheduled Tasks in your NestForms Snag List App account to simplify routine reminders and keep your workflow running smoothly. Whether you're managing daily site checks, project handover forms, market research surveys or monthly audits, the best surveyor app ensures your team stays on track — with one less thing for you to worry about.
If you are new to NestForms Automated Inspection Reports, feel free to try our free two week trial!
Need help setting it up?
Learn more on the Triggers and Webhooks help page.
With the NestForms Land Survey App we also offer a free Training Demo to walk you through things and address any of your questions.
