You would be forgiven for thinking that the majority of NestForms clients are either wearing hard hats or are out and about on work sites signing off on project work within the various sectors they are involved in.
That’s not always the case, take a client of ours from Australia that could not be further from that narrative.
Running a busy martial arts academy is equal parts coaching, community building, and keeping the schedule on track. Between kids’ classes, adult fundamentals, competition training, and open mats, it’s easy for the administrative side to grow faster than a white belt’s enthusiasm. A simple digital system helps keep everything moving so the coaches can stay focused on teaching rather than paperwork.
About the Client: CIA PAULISTA AUSTRALIA BJJ
CIA Paulista Australia BJJ is a well-known Brazilian Jiu-Jitsu academy in New South Wales, offering classes for children, teens, adults, competitors, and complete beginners. As the community grew, so did the need for accurate attendance records, clear membership tracking, and a reliable way to support daily operations. With multiple groups arriving throughout the week and a strong emphasis on student progress, consistency mattered.
Like many martial arts schools, the academy handles a mix of regular sessions, seminars, grading days, and events. Their team also gathers photos for community updates and marketing, which adds another layer of organisation to keep on top of.
How the NestForms Mobile Form App Supports Their Work
CIA Paulista Australia BJJ uses the NestForms mobile data collection app to streamline key parts of their administration and day-to-day club activity. The platform fits neatly into the rhythm of the academy without disrupting the flow of classes.
Attendance and Class Tracking
NestForms allows the club to track attendance more cleanly, helping staff maintain accurate records across kids’ and adult sessions. The attendance forms give the coaches and administrators a clear view of who is training regularly, which members might need follow-up, and how different classes are growing over time.
Some martial arts schools choose to include barcode scanning or Kiosk Mode for check-ins. These options are available to CIA Paulista Australia BJJ if they wish to introduce them in the future, giving the academy the flexibility to expand their digital setup as the club continues to grow.
Membership Monitoring and Student Progress
Attendance data contributes to clearer membership oversight. Staff can quickly see:
- active students
- attendance patterns
- class participation
- data that supports progression and grading decisions
For a sport where consistency is essential, this creates a helpful link between coaching and administration.
Photo Capture for Events and Marketing
The academy regularly attends tournaments, invites guest instructors, and hosts internal events. NestForms makes it easy to capture images directly through the app so staff can keep their event media and notes in one place. This helps with promoting the club, updating parents, and maintaining a visual record of training activities.
Offline-Friendly for Busy Evenings
The NestForms mobile app keeps working even if the connection is unstable. Any saved data syncs automatically later, which is especially useful during busy changeovers between classes.
When asked about his experience with NestForms, José highlighted the support he receives:
“The reason I like working with NestForms is because you always consider and respond to my requests in a timely manner.”
— José, CIA Paulista Australia BJJ
José is a highly valued and informative client whose consistent feedback, including feature requests and bug reports, has been instrumental in our platform's development. Clients like José are essential as they help us refine our platform to better serve users across diverse sectors and work environments.
Ready to see how NestForms can help your project? You can start your free 14-day trial and explore how easy it is to build your own forms, collect data, and make your fieldwork count.
We also offer a Training Demo that’s available to you for free if you have questions when setting up.
