Think of the form as a small document you are creating. It will have a name and it will contain various items and sections or what we call “components” in the document.
These components can be composed of different types, ranging from simple text fields or multiple choice dropdowns up to setting your GPS locations be a and adding picture and audio files etc. , basically anything you would consider important for a mobile survey.
So where do I start? #
When you are logged in, just click on “Forms” in the main menu.
Then click on “Create New Form” and you will see your first blank form.
The first thing to do is name your form.
Then you can create sections, drag the components you require for your survey form.
Afterwards, just edit the names of your questions. Some questions allow you to change additional features as well (eg set the answers for the single answer component).
You can then share your newly created form with your friends within NestForms.
Just save the form and your newly created form will appear when you login to the mobile application.
You can also drag items up and down by dragging them wherever you need them to appear on the Form itself.
Clicking on a component within the form allows you to edit the content and some of the features of that component in the right hand column of the page.
You can share your form with your friends and coworkers.
When you click on the “share” button, the “Share your form” window will open.
This window contains all of your “Relations”.
You can select the people you wish to collect data from, by just clicking on their names.
Once you are done, click OK and all selected members will appear as small icons beside the share button.
When you save the form, all selected members will see the form in the app and they will be able to begin collecting data instantly.
If you would like some information on adding new relations to your form, see the Relations help page.
Don't forget to save your form once you finish! #
You can Save your work by clicking the Save changes button under the form.
Save as New will create an alternative copy of the form within the account you've been working with, and will leave the original unchanged.
Note: If you want to copy your form into another account, use the Clone form option instead.
Save and Stay saves your latest updates to the original form in the same way as Save changes, but lets you continue editing the form without losing your work.
When you make any updates to your form, the blue save button in the right bottom corner will appear as well. The main reason the blue button is to inform you that there are some changes to your form that are not saved yet.
When you hover over the blue Save button, you can see the same additional options as mentioned above.
Both save options have the exact same functionality and the same end result. The reason that there are two ways to save your form is to help make life easier depending on how you are using Nestforms and to prevent you from leaving your form changes unsaved.
Below is a screenshot of the main Form builder interface to allow you to get your bearings.
If you have simple form with just a few questions, you do not need to care about creating sections. However when you have a more advanced form, you might want to break the form into smaller areas, which we call sections.
This makes it easier for your associates to perform the survey as they will be filling in separate smaller slides that are easier to read and fill.
Remember also you can edit the section names to whatever title you choose as well as being able to rename the components.
When creating a new form there are many components that you can avail of, a sample selection would be:
- Text - Allows you to enter free text (either one line or multiple lines).
- Single answer - Or “Radio Buttons” if you prefer to use the technical term. It allows the end user to choose one option from a small list of choices. All of these are visible (suitable for small choice lists like yes, No, I don’t know).
- Multiple Answers - Similar to the single answer option except it allows for multiple selections.
- Dropdown menu - Only one option is selectable, but this is suitable for longer lists.
- Notes and Images - This allows the uploading of images and comments. You can add multiple images in this section. Learn more
- Audio - Allows you to record a short audio file. If for example, the response is more than 100 words. It can be easier than writing the comment itself.
- Signature - Opens up a drawing board which allows you to make signature using touchscreen. The signature is then saved as an image. Learn more
- GPS - Records the current GPS coordinates of the event. Learn more
- Numbers - Only a number can be entered for this component. It can be used either manually or entered via a slider option, it also supports the option for a range from 0 - 20, or 100 - 200 etc. You can also choose whether the number will be in integer or decimal form. Learn more
- Calculate - Make your own formulas and evaluate the calculations when filling data. Allows you to set number logic to display follow up components. Learn more
- Dates and Times - For creating a timestamp for the survey or selecting dates manually, options are to enter the date, time, or date and time. Learn more
- Barcode and QR Code reader - For anybody who is using QR codes or bar codes. Both of these can be scanned and stored within the results. Learn more
- Note - This is passive information that can be viewed by the user performing the survey via the app. It is for informative purposes only, for example, explaining some details of the form if necessary.
- Horizontal separator - Used just to separate logical blocks of your survey or questionnaire, helps to break up the presentation of your form.
- Autocapture - Allows you to automatically fill in certain data into your Responses (eg: the name of the Responder, Date & Time, IDs etc.).
This field is not visible to the responder within the application, but is available to the administrator in returned responses. Learn more
- Feature button - The Finish button is the last button that the user normally clicks on when their data entry is finished. When you select the “Finish & new” option, it speeds up the process of starting a new survey.
There are also further options available like Clone section or Save. Learn more
If you want to see how each component appears within the app, check out the App Components help page.
Excel form import #
If you already have forms or would prefer to create your forms in Excel, you can also achieve this with NestForms and then import your excel file into your NestForms form. See more in the Excel form import help page.